Job Title: Administrative Assistant- HR Onboarding

Location: Gray, Louisiana

Schedule: 5/2 (40 Hours Per Week)


The Administrative Assistant supports the onboarding process by coordinating new hire documentation, scheduling orientations, maintaining employee records, and ensuring a smooth transition into the organization. This role also provides general administrative support to the HR team, assists with communication between departments, and helps ensure compliance with company policies and procedures while maintaining a high level of professionalism and confidentiality.

• Coordinate new hire onboarding process to include pre-employment testing and screening- physical, drug screen, background check, MVR, etc.
• Assists applicants in completing the online onboarding process both in-person or remotely
• Communicates with departments such as Training and Operations to provide updates on new hire compliance status.
• Conducts New Hire Orientation

• Communicate with new hires, managers, and HR staff to ensure a smooth onboarding experience.

• Provide general administrative support such as data entry, scheduling, and correspondence.

• Assist with compliance by ensuring all onboarding activities meet company policies and regulatory requirements.

• Excellent customer service and inter-personal skills 
• Ability to function in a high-performance team-based environment

• Strong organizational and time management skills with attention to detail.

• Excellent written and verbal communication abilities.

• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general computer applications.

• Ability to handle confidential information with professionalism and discretion.

• Previous administrative or HR support experience preferred.

• 2+ years of related experience required.