Provides support services to help maximize productivity for teams and individuals.
Responsibilities
Provide high-level administrative support to Director of Land, Land Managers and team members.
Plan and manage large team gatherings, including meetings and catered events.
Manage Director’s calendar, travel and scheduling.
Manage meeting requests including creation/distribution of agenda, meeting logistics, reminders, consolidation of presentations, etc.
Preparation of reports, presentation materials and spreadsheets for management and external presentations including securing approvals.
Handle confidential information with discretion.
Perform a full range of administrative duties including but not limited to managing calendar/schedules, mail handling, coordinating travel arrangements (domestic & international), review/processing expense report statements, ordering catering, securing meeting rooms and event venues, and transportation.
Collaborate with various staff and departments to prepare special projects.
Create, modify and manage department team sites and team calendar.
Coordinate sponsorship benefits and conference registrations.
Qualifications
Minimum of 5 years professional administrative experience or related work experience.
Advanced proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook).
Strong interpersonal skills and excellent communication skills (verbal & written).
Self-starter with independent judgment to plan, prioritize and organize.
Strong decision making and analytical skills.
Ability to anticipate the need to help/step-in without being asked.
Ability to handle and maintain confidentiality of company information.
Attentive to detail and accuracy.
Flexible with a positive approach in a fast-paced environment.